Resident Requests
Questions, updates, photos, portal messages, callbacks, and unresolved requests need consistent follow-through.
Residential Property Management Support
One Dedicated Coordinator for the Resident and Maintenance Work That Consumes Your Day
FCG provides a dedicated nearshore Resident Operations Coordinator for resident communication, maintenance coordination, leasing follow-up, software updates, and approved administrative work.
We manage recruiting, contractor administration, onboarding, quality oversight, and replacement. After the live shift, an FCG-built automated voice agent handles approved intake.
Each seat includes one coordinator, 40 scheduled hours per week, and 300 after-hours voice minutes.
Managers Need Time for Residents, Owners, Properties, and Growth
Routine communication and coordination can consume the day. FCG gives approved operational work a dedicated owner without asking your managers to run another recruiting and administration process.
Maintenance Flow
Work orders, vendor scheduling, attendance checks, and resident updates create continuous handoffs.
Administrative Load
Leasing follow-up, inspections, checklists, invoices, records, and reports compete for manager attention.
What Your Resident Operations Coordinator Can Handle
Resident Communication
- Respond to approved emails and portal messages
- Send approved maintenance updates
- Request missing information and photographs
- Route sensitive matters to authorized staff
- Track unanswered and unresolved requests
- Follow approved communication templates
Maintenance Coordination
- Receive and document requests
- Collect approved details and photographs
- Categorize using client definitions
- Create and update work orders
- Contact approved vendors
- Coordinate scheduling and follow-up
- Send resident updates
- Escalate defined indicators
Leasing Support
- Capture leasing enquiries
- Send approved property information
- Coordinate approved showings
- Follow up on missing documents
- Update lead and applicant records
- Schedule callbacks
- Route screening decisions to authorized staff
Administrative Operations
- Update approved property systems
- Track move-in and move-out checklists
- Coordinate inspections
- Collect vendor invoices
- Maintain approved task lists
- Prepare weekly unresolved-item reports
- Perform approved data entry
FCG can work inside the client's approved property-management platform, subject to access, permissions, training, and scope. Common systems may include AppFolio, Buildium, Rent Manager, Yardi, and Propertyware. FCG does not claim partnership or certification.
What Remains With Authorized Client Personnel
Client-specific state requirements and the client's written procedures control the final task scope. FCG does not claim that every administrative task is permitted in every jurisdiction.
- Applicant approval or denial
- Screening standards or decisions
- Lease interpretation
- Rent or lease negotiation
- Legal notices without an approved workflow
- Eviction decisions
- Fair-housing or accommodation decisions
- Independent emergency judgment
- Unrestricted vendor spending
- Holding deposits or card processing
- Legal advice
- Licensed property-management activity
Your Custom Voice Agent Keeps Approved Calls Moving
FCG designs and configures an automated voice agent around your approved call categories and written escalation rules. After the coordinator's scheduled shift, it identifies itself as automated, captures defined information, organizes the request, and follows the approved alert or transfer path.
Caller
Automated disclosure
Approved intake
Call category
Structured summary
Human alert, transfer, or next-day follow-up
Every seat includes 300 automated after-hours voice minutes per billing month. One seat includes 300 minutes, two seats include 600, and three seats include 900. Additional usage is handled according to the service agreement.
Your Procedures, Organized for the Specialist Who Uses Them
Each specialist receives access to a private procedure reference system configured from approved SOPs, software documentation, escalation rules, communication standards, and response templates. It helps retrieve procedures and draft consistent responses. Human review and accountability remain in place.
Faster Procedure Retrieval
Locate approved steps without repeatedly interrupting the client's management team.
Consistent Communication
Approved wording, tone, escalation rules, and workflows remain easier to follow.
Human Accountability
The specialist reviews each response and remains responsible for the work performed.
The reference system is intended for procedures and approved reference materials, not passwords, payment-card details, access codes, or unnecessary resident records.
From Request to Controlled Launch
Request Support
Complete the short request form. No payment is required.
Complete Role Intake
We document the work, schedule, software, access, boundaries, and candidate requirements.
FCG Searches and Screens
We assess communication, judgment, learning, availability, equipment, and role fit.
Review and Approve
Review a profile or shortlist. Interview or approve using the provided assessment.
Sign and Pay
Only after approval does FCG send the service agreement and first invoice.
Client-Specific Onboarding
After payment clears, we organize procedures, configure access, prepare intake, and train.
Controlled Launch
The specialist begins after the launch-readiness checklist is complete.
FCG targets a qualified initial shortlist within five business days. A typical launch target is seven to ten business days after timely client approval, payment, access, and training cooperation. Timing is not guaranteed.
More Support Than a Freelancer. Less Management Burden Than Another Internal Hire.
| Feature | Internal Hire | Freelancer Marketplace | FCG |
|---|---|---|---|
| Recruiting and Screening | Client handles | Client handles | Included |
| Contracts and Payment Administration | Client handles | Usually client handles | Included |
| Client-Specific Role Plan | Client creates | Varies | Included |
| Private Procedure Reference System | Separate setup | Not standard | Included |
| After-Hours Voice Coverage | Separate system | Usually unavailable | Custom voice agent plus 300 minutes per seat |
| After-Hours Call Handling | Client manages | Not standard | Automated disclosure, approved intake, structured summary, and written alert or transfer path |
| Weekly QA Summary | Client handles | Varies | Included |
| Replacement Search | Client restarts | Client restarts | Included during active agreement |
| Commitment | Employment relationship | Varies | Month to month with thirty days' notice |
Replacement Support Without Another Placement Fee
Free replacement support for the life of the active service agreement. A qualified replacement shortlist is targeted within five business days.
The start date remains subject to approval, screening, contracting, access, and training. Uninterrupted human coverage is not guaranteed unless separately included.
Direct Oversight During the First Ninety Days
FCG provides direct oversight during the initial ninety-day operating period. Selected work, unresolved requests, documented issues, escalation handling, and client feedback are reviewed to identify coaching and process improvements.
FCG leadership remains involved while the initial working rhythm is established.
Request Your Match
Tell Us What Needs to Come Off Your Team's Plate
Complete the short form. FCG will review the request and recommend the appropriate next step. You do not pay until you approve a match.
No Sensitive Information
Do not submit passwords, payment details, resident records, lease documents, medical information, access codes, or other sensitive information.
Before You Request a Match
Read the complete answers on payment, matching, boundaries, after-hours intake, and replacement support.
Ready to Begin
Give the Work a Dedicated Owner
Define the workload, review the match, and approve before you pay.
Every Call. Every Customer. Every Time.